Accounts Payable Coordinator


We’re looking to fill a critical role in our national accounting & finance
department. The A/P Data Entry Clerk is depended upon to reliably input
critical information within our financial systems in order to make effective
organizational decisions. If you are someone who is driven by a pursuit for
efficiency and accuracy with a strong ability to pick up data systems then
this role is for you.

Core Responsibilities

  • Audit, code, and enter high volume – employee expenses and vendor
    invoices into accounting system (Intacct)
  • Work closely with the accounting team to ensure rush payments to
    vendors are paid promptly
  • Manage and enter all travel-related invoices
  • Create vendors in Intacct
  • Keep AP related items up-to-date in the Accounting Group Inbox
  • Maintain good communication with producers and obtaining approvals on
    vendor invoices in a timely manner
  • Reconcile vendor statements and communicate with producers/vendors
    on missing invoices
  • Filing and maintaining paid vendor invoices and employee expenses
  • Review all printed checks for data accuracy before submitting for
  • Entering dockets created in the Google Doc to Intacct & Harvest, and then
    creating physical folders for the billing team
  • Package/sort checks for employees/vendors
  • Retrieving mail form the mailroom & distributing it to reception & the
    accounting team
  • Planning & preparing for year-end & for the new fiscal year
  • Photocopy and file any project-related invoices and expenses/visa
    receipts for billings team
  • Handling petty cash for all 3 offices
  • Reconciling credit cards
  • Handling some month end duties

Please use this form to apply. If prompted to sign in use any form of Google account. We look forward to hearing from you!